| COMMITTEE REPORT(S)
Communication Committee
Nancy Schaefer presented to the Board a first draft of the letter advising
the Membership of annual assessments. The Board critiqued the letter with
James M. Thomas (J.T.) and Nancy.
The Communications Committee hoped to mail the letter by the first of
the next week. The Committee will use Kerry Waters to stuff and mail the
letter.
Nancy Schaefer also presented the Board with a copy of the Communication
Committees Minutes from their meeting on November 16, 2004 at Teri Drake’s
house. During the meeting, the Committee developed a new name for the
newsletter, appointed an editor for the newsletter (Vicky Carrero), established
a sub committee for the website headed by Chaun Goins, and developed a
schedule for mailing newsletters.
OLD BUSINESS
Review of the Books
Julie Mueller said she had taken the boxes of records to Mike Gorrell,
the CPA. They broke the seals on the boxes in Mr. Gorrell’s office.
Mike said he should know by Friday the 19th a price estimate for doing
a review and the length of time needed to complete the review.
Termination of Contract with HOA Management, LLC
On Monday Julie Mueller went to HOA Management, LLC to make sure they
received the Boards letter that had been faxed the night before. Julie
spoke with Bo Armentrout who told Julie that Lancaster Park HOA would
be receiving a complete refund of the $700 that it had paid to HOA Management,
LLC.
Julie Mueller also explained that all of the bills which had been neglected
by HOA Management, LLC are now up to date.
Tim Custer, Julie Mueller, and Ashley Bullard have signed all necessary
documents at RCB Bank to have control of Lancaster Park HOA’s bank
accounts. Julie Mueller would be getting a finalized copy of the documents
from RCB Bank at the end of the week.
NEW BUSINESS
- Tim Linehan got an e-mail stating that the documents to merge the
two Associations into one had not been signed by the separate Boards.
These signatures needed to be gathered so that the documents to merge
Lancaster Park I and Lancaster II could be finalized. Tim said that
he would get the signatures gathered since he knew who all the old Board
Members were.
- Julie Mueller said that the Board had received a letter from Kennett
Sen stating that at his closing the previous week the title company
withheld $500 from his settlement since they could not get an affirmation
that his dues were current. Julie said that she would get a letter to
his title company to satisfy their requirements for release of his funds.
- Brian Neufeld asked about the status of the HOA’s liability
insurance. Tim Custer volunteered to get a copy of the policy from State
Farm and to determine the status of the policy. Julie also requested
that Tim Custer check on the bonding of the officers also.
- Sylvia Dewy asked if anyone knew who had the Christmas decorations
that the HOA puts up every year.
- Tim Linehan suggested that the Maintenance Committee could evaluate
Lancaster Park procuring a storage unit to store documents, decorations,
and other such items.
- Brian Neufeld stated that the Board needed to start considering a
budget for 2005 soon.
| MOTION: |
Tim Custer made the motion that the Board establishes
a regular schedule open Board Meeting either at a Church or at
a church. He offered the second Monday in the month as the meeting
date. |
| SECOND: |
Tim Linehan |
| MOTION PASSED WITH A VOICE VOTE |
- The next meeting will be Monday, December 13, 2004at 7:00 p.m. at
Sylvia Dewey’s house (4217 W. Detroit Street).
| MOTION: |
Tim Linehan made the motion to adjourn the meeting. |
| SECOND: |
Tim Custer |
| MOTION PASSED WITH A VOICE VOTE |
- Submitted by Ashley Bullard |