Lancaster Park HOA Architectural Committee Meeting
November 23, 2004 - 7:00 p.m.

(Official minutes are retained by the HOA Secretary)

Members Present:
David Barnes
George Carpenter
Julie Karpio
Lori Livingston
Mark Stein

The purpose of the first meeting of the Architectural Committee was to 1) set committee norms, 2) define the committee's responsibilities and duties, and 3) address any open issues. George Carpenter was elected to serve as chairperson, David Barnes as co-chairperson, and Julie Karpio and Lori Livingston to jointly act as recording secretary. Helen Rode had called prior to the meeting to notify the committee she would not be able to participate on the committee.

It was agreed that email would be the preferred method of communication. Phone numbers and email address (of those present) were collected as follows.

• David Barnes
• Dianna Mayes
• George Carpenter
• Gilbert Burkeen
• Jeff Haynes
• Joe Drake
• Julie Karpio
• Lori Livingston
• Mark Stein
• Phil Huff
  

Not knowing exactly the responsibilities and duties the Board wishes the committee to fulfill, it was difficult to know exactly how often to meet. It was determined that, on a tentative basis, meetings will be set up for the 2nd Monday of each month, with the meeting to be cancelled if no issues are current or changed as necessary to accommodate committee members' schedules.

The committee assumed the committee would perform the following functions. It is assumed the Board will confirm or clarify these duties as necessary to ensure efficient operations.

1. Review building plans for covenant compliance
2. Advise the Board on capital improvement projects
3. Provide input to the Board on covenant matters pertinent to architectural issues
4. Research other matters/issues as assigned by the Board

One item of current business was review of builder's drawings submitted to construct a residence at 4416 West Commercial Street for Mr. Hassan Majed. The committee will prepare a checklist to review drawing submittals, complete the checklist, and forward the checklist and drawings to the Board with a summary of findings within the next week.

A second item of current business was review of a washout issue at 708 North Aster Avenue adjacent to the trickle channel for Ms. Ashley Bullard. The problem is reportedly due to "trash dirt" used by the developer. The resident has solicited alternatives to correct the problem and requested that the HOA review their plans prior to implementation. It was agreed that the committee would meet to look at the problem at 3:00 pm on November 27, 2004 and forward information to the Board for response to the resident.

The next meeting, normally to be held December 13, 2004, is in conflict with at least 2 committee members' schedules. If a meeting is necessary, members will be notified by email or telephone of the date, time and place.

- Submitted by George Carpenter